Last updated: August 16, 2024

Below, we inform you about the processing of your personal data through our privacy policy – hereinafter, policy-.

Net 4 Things, S.L – hereinafter, N4T -, with registered office at Calle Albacete, nº 3, Edificio Mizar, 1ª Planta, Puerta A, B, 28027 Madrid, with Tax ID number B-83746107, provides the privacy policy on the website located at the URL https://net4things.com/ – hereinafter, website – to offer you information about how we will handle your personal data and how we will protect your privacy and information. This policy is an integral part of the Legal Notice.

WE WOULD APPRECIATE IT IF YOU COULD TAKE A FEW MINUTES TO READ OUR PRIVACY POLICY; IT WON’T TAKE LONG, AND YOU CAN LEARN ABOUT HOW WE HANDLE AND PROTECT YOUR PERSONAL DATA.

BRIEF INTRODUCTION

This policy applies to all users of the website – hereinafter, the user or users – whether or not they are clients of N4T, and is available at the URL https://net4things.com, as well as in the interactions you, as a user, have with N4T through the specified website.

N4T reserves the right to modify this policy to adapt it to future legislative, doctrinal, or jurisprudential developments that may apply, or for technical, operational, commercial, corporate, business reasons, and in any case whenever deemed appropriate. We will inform you of any changes or updates through the website or by other means deemed appropriate. In any case, it is recommended that each time you access this platform, you carefully read this policy, as your continued use of the functionalities provided by N4T after being notified of the modifications will indicate your acceptance of them, except in cases where your express consent is required.

WHO IS RESPONSIBLE FOR THE PROCESSING OF YOUR PERSONAL DATA?

The entity responsible for the processing of personal data is Net 4 Things, SL, with its registered office at Calle Albacete, nº 3, Edificio Mizar, 1ª Planta, Puerta A, B, 28027 Madrid, with NIF B-83746107.

WHO IS THE DATA PROTECTION OFFICER (DPO) OF N4T?

To ensure the proper management of your data processing, N4T has appointed a Data Protection Officer – hereinafter, DPO – with whom you can contact regarding any matter related to the processing of your personal data, as well as to exercise your rights as stipulated by applicable regulations.

You can contact our DPO through the following contact details:

• Postal address: Calle Albacete, nº 3, Edificio Mízar, 1ª Planta, Puerta A, B, 28027 Madrid, Spain.
• Email address: privacidad@eysaservicios.com.

FOR WHAT PURPOSE AND LEGAL BASIS DO WE PROCESS YOUR DATA?

1. Contact, management, and processing of user inquiries and requests through the website. A contact form is available on the website..
   • Purpose: your personal data, when you contact N4T through any channel that N4T makes available via the website for the purpose of receiving inquiries or requests, will be processed to maintain contact between the parties, manage your status as a user of the website, provide you with customer service, and manage and process requests.
   • Data processed: (i) identifying data, such as your name and surname; (ii) contact information, such as your phone number and email address; and (iii) professional data, such as the company you work for.
   • Legal basis: the management and processing of the legal relationship between the user and N4T, meaning the handling of your request, maintaining contact between the parties, and, if applicable, providing the service you have requested.
2. Cookie management on the website.
   • Purpose: if we use analysis, preference, advertising, or behavioral advertising cookies, your personal data may be processed by N4T for the purpose of (i) tracking and analyzing your behavior on the website, such as counting visits and traffic sources to evaluate website performance and improve it; (ii) providing better functionality and personalization of the website, such as accessing a series of criteria on your terminal, like the language, browser type you use, etc.; (iii) managing advertising; and (iv) managing social media services we’ve integrated to allow sharing of our content, as well as creating a profile of your interests by monitoring your browsing on other websites. You can obtain more information about the cookies we use in our cookie policy.
   • Data processed: browsing data, such as the IP address and the domain from which access is obtained, date and time of visit, etc.
   • Legal basis: your express and explicit consent for the processing of your personal data for each specific purpose. In some cases, it may also be based on the legitimate interest of N4T, or third parties, associated with proper technical usability, management, maintenance, development, and evolution of the website, tools, network, and associated information systems (per Art. 6.1(f) of the GDPR).
3. Sending newsletters and information about events.
   • Purpose: we will process your data to offer you commercial information about our products and services, our quarterly newsletter, and information about event invitations such as industry fairs, conferences, etc.
   • Data processed: (i) identifying data, such as your name and surname; and (ii) contact information, such as your phone number or email address.
   • Legal basis: your consent or legitimate interest, provided the legal requirements for it are met. For example, within the legal limits established, N4T may have a legitimate interest in generating interest and promoting the contracting of its products, as well as improving its image.
4. Sending invitation and managing your registration/participation in the event, organization, and logistics.
   • Purpose: to manage your data when you contact N4T through the available contact channels, whether through the contact form, phone calls, in-person meetings, sending emails on your part, or through any other means.
     Additionally, your data will be processed to maintain contact between the parties and manage inquiries you send us through the enabled channels.
   • Data processed: (i) identifying data, such as your name and surname; (ii) contact information, such as your phone number or email address; and (iii) professional data, such as the company you belong to, the role/function you perform in the workplace.
   • Legal basis: (i) for sending the invitation, (i) it will be N4T’s legitimate interest in creating and developing a network of contacts for the development and maintenance of public relations and/or networking with its stakeholders, as well as for exchanging opinions on issues related to sectoral interests or related to the activity, with the aim of contributing to the development of the communities in which its business is carried out.
     To manage your registration and/or participation in the event, (i) it will be the consent you provide when registering through the previously enabled corporate channels; and (ii) in the management and processing of the legal relationship established between the user and N4T with the invited user or the person invited to participate as a speaker or panelist, maintaining contact between the parties, the celebration of the event, and ensuring that it is carried out with the necessary guarantees and that all attendees can participate under the specified conditions.
5. Corporate image and video capture.
   • Purpose: capturing images and videos for the creation of audiovisual material and its subsequent dissemination in corporate communication media online and offline, e.g., corporate website, social media profiles, etc.
   • Data processed: (i) photographs; (ii) video recordings.
   • Legal basis: (i) (i) if it involves general shots and ambient sound, the legal basis will be N4T’s legitimate interest in the publication and promotion of the image and brand “N4T” to give it visibility and enhance the public image of the EYSA group to which N4T belongs, all in line with its ideals and values; (ii) if it involves images or recordings captured during the event, directly or indirectly by N4T, where close-ups are captured that directly recognize your image and/or voice, the processing of your data will be legitimized by your consent. The act of intentionally posing for a photograph implies your consent, i.e., by looking directly and intentionally at the camera and/or technology intended for image capture or recording. In addition to consenting to the processing of images, you also consent to the free transfer of your image for use through currently known technical means and those that may be developed in the future, for the maximum period allowed by law and without geographical limitation. If you do not wish to appear in any image and/or recording, we advise you to avoid posing, as well as the areas that may be designated as specific photography zones.
6. Access control.
   • Purpose: to manage your data to verify your identity and authorized access to our facilities and, in the case of access to N4T corporate events, to verify the identity and authorized access to the event. This is to take the necessary care to ensure the safety of people and facilities.
   • Data processed: (i) identifying data, such as name, surname, and identification document number.
   • Legal basis: N4T’s legitimate interest in verifying the identity of visitors or, in the case of events, the attendees who have previously registered.
7. Video surveillance.
   • Purpose: (i) to ensure the safety of people, property, or facilities, and, if necessary, to investigate any security incidents that may occur; and (ii) to control access to the facilities.
   • Data processed: the image of individuals who access or attempt to access the premises through the installed cameras will be processed.
   • Legal basis: to ensure the safety of people, property, or facilities, as well as to control access to the facilities, the legal basis will be the legitimate interest pursued by the data controller.
8. Fraud prevention.
   • Purpose: the personal data of users will be processed to comply with established legal and corporate regulations, as well as to cooperate with competent authorities to prevent crimes or fraud.
   • Data processed: identifying and contact data, as well as data related to commercial transactions.
   • Legal basis: the legitimate interest of N4T, which consists of ensuring the reasonable use of resources made available on the website and reducing the risk of being victims of fraud or scams. If you would like more information about N4T’s legitimate interest in relation to this purpose, you can request information at privacidad@eysaservicios.com.

When the legal basis for processing your personal data is your consent, please remember that you have the right to revoke it at any time easily and at no cost by writing to us at privacidad@eysaservicios.com.

WHAT ARE THE SOURCES OF THE DATA PROCESSED?

The data that N4T processes as a result of the interactions you make through our website originates from the following sources:

1. Data you provide when completing the fields to manage communication that are made available to you by N4T.
2. Data provided and/or generated as a result of the development, processing, and management of the relationship you establish with N4T.
3. Data generated as a result of your navigation and use of the website.

Additionally, N4T will process any data directly obtained from you.

HOW LONG DO WE KEEP YOUR DATA?

The personal data provided will be retained for a period determined based on the following criteria: (i) legal obligation of retention; and, (ii) your request for deletion in cases where it is applicable. You can request additional information about the retention periods at privacidad@eysaservicios.com.

In general, when personal data is no longer necessary for the purposes of processing, it will be blocked, remaining available to the competent authorities for the possible clarification of legal responsibilities in accordance with applicable regulations, and it will not be used for other purposes. Once the legal periods corresponding to the statutes of limitations for potential legal actions have expired, your data will be deleted, or if applicable, anonymized securely by N4T (anonymized/non-personal data).

WHAT ARE THE CONSEQUENCES OF NOT PROVIDING YOUR DATA AND WHAT SHOULD YOU GUARANTEE?

We avoid requesting more data than strictly necessary for each purpose; therefore, we will request only the minimum essential data needed to carry out the processing of personal data.

It is important to inform you that the lack of provision of your personal data could result in the inability to: (i) navigate our website correctly, for example, disabling technical cookies; (ii) process your request or specific application, for example, due to incomplete information provided in the forms available on the website.

In any case, the information and personal data you provide must be: (i) sufficient, yet adjusted, limited, and proportionate to the forms on the website; (ii) accurate, updated, and truthful, in order to adequately verify your identity and access the services of the website.

N4T informs you that when personal data is collected through a form made available on our website, it will be necessary to register at least the data marked as mandatory (*). If you do not provide the necessary data, N4T will not be able to manage the requested service or inquiry.

In the event that you provide data from a third party, you guarantee that you have previously informed the third party of the entire content of this privacy policy and obtained their consent for the processing of their personal data by N4T.

We inform you that you will be responsible for the data and personal information you provide to N4T and, where applicable, for the services that require or are contracted.

By providing your personal data through any enabled channel, such as through our website, you take responsibility, declare, and guarantee that you are over eighteen (18) years of age.

DO WE SHARE YOUR PERSONAL DATA WITH THIRD PARTIES?

Generally, we do not share your data with third parties. N4T does not carry out any transfer or communication of data unless there is a reasonable need or prior consent obtained from you. In this regard, we inform you that your personal data may be communicated to the following recipients:

1. Purpose: your data may be communicated to other organizations within the EYSA group when necessary for the proper organization of events, including their security; for internal administration purposes; or for the publication of audiovisual material captured during the events. Your data may also be shared with other third parties such as public administration bodies when necessary for the organization of events in which they participate.

   Legal basis: the legitimate interest of N4T in the proper management and organization of the event to ensure it is conducted with full guarantees and that all attendees can participate appropriately.

2. Purpose: when required by certain service providers such as accommodation, transportation, and/or travel agencies.

   Legal basis: the application of pre-contractual measures at the request of the interested party and the legitimate interest of N4T in the proper management and organization of the event to ensure it is conducted with full guarantees and that all attendees can participate appropriately.

3. Purpose: to comply with legal procedures, your data may be transferred to public administrations as required by law, to law enforcement agencies, to courts, etc.

   Legal basis: Compliance with a legal obligation.

4. Purpose: access control. It may be necessary to communicate your personal data to the access control point of the building where our facilities are located to verify your identity and authorized access.

   Legal basis: legitimate interest.

Likewise, it is possible that third-party providers of N4T may have access to your personal information in the provision of services, such as the technical infrastructure necessary for the website. In any case, third-party providers are configured as data processors and operate under the instructions and on behalf of N4T in compliance with applicable regulations.

ARE INTERNATIONAL TRANSFERS OF YOUR PERSONAL DATA MADE?

We inform you that, generally, no international transfers of your personal data are planned, and, in any case, N4T adopts the necessary measures and guarantees in accordance with applicable data protection regulations. Notwithstanding the above, in our cookie policy, you will find information about the use of cookies by third parties that may carry out international transfers of personal data. You can review the privacy information of third parties that serve cookies on this website through our Cookie Policy.

WHAT RIGHTS DO YOU HAVE, WHAT DO THEY MEAN, AND HOW CAN YOU EXERCISE THEM?

You can exercise your rights of access, rectification, erasure, portability, restriction of processing, and objection through the following channels:

• A written request sent to Calle Albacete, nº3, Edif. Mízar, 1ª planta, Puerta A, B, 28027 Madrid, Spain. The request must expressly reference “data protection”.
• Via email to privacidad@eysaservicios.com.

In both cases, as the rights holder, you must verify your identity, and if you have not previously provided data that allows us to identify you or if circumstances require enhanced verification, such as accessing certain personal data or when the provided means are insufficient (e.g., the email with which you registered), we may request additional information, such as a copy of the front side of your identity document.

N4T will provide the requested information within a maximum period of one (1) month from the receipt of the request. This period may be extended by an additional two (2) months if necessary, considering the complexity and number of requests.

N4T informs you that if you consider your personal data protection rights to be violated, you can file a complaint with the relevant Data Protection Authority (in Spain, the Spanish Data Protection Agency, www.aepd.es). However, we recommend that before filing any complaint with the AEPD, you contact N4T’s Data Protection Officer (privacidad@eysaservicios.com) to analyze the specific situation and provide a response to your request or exercise of rights with an effective and amicable solution.

ARE SECURITY AND PROTECTION MEASURES FOR YOUR PERSONAL DATA APPLIED?

Taking into account the nature, scope, context, and purposes of the processing, as well as the risks of varying likelihood and severity for your rights and freedoms, N4T applies the appropriate technical and organizational measures to ensure the security and protection of your personal data. N4T will review and update these measures as necessary or as circumstances require.

VALIDITY AND MODIFICATION OF THE PRIVACY POLICY

This policy is effective as of August 16, 2024.